Legal Administrative Assistant

Legal Administrative Assistant

Job Title: Legal Administrative Assistant
Location: Washington, DC 20036 – On-site initially; hybrid flexibility after training
Client: Wilkinson Barker Knauer LLP (WBK)
Website: Wilkinson Barker Knauer LLP
Salary: $75,000–$90,000 annually + discretionary bonus and benefits
Job Type: Full-time | 37.5-hour work week | Occasional overtime

About the Client

Wilkinson Barker Knauer LLP is a nationally recognized law firm focused primarily on communications and energy law, with offices in Washington, DC, Denver, and Austin. The firm represents clients ranging from Fortune 100 companies to startups in regulatory, transactional, privacy, consumer protection, intellectual property, corporate, and litigation matters.

WBK combines the resources and client base of a larger firm with the personalized environment of a smaller practice. The firm emphasizes collaboration, professional development, and a supportive workplace culture.

Job Summary

WBK is seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to multiple attorneys in its Washington, DC office.

The ideal candidate will have significant law firm administrative experience, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

The position involves attorney calendar management, document preparation and formatting, legal filings, billing and timekeeping support, conflict checks, travel coordination, correspondence, and general administrative support.

After completing training, the successful candidate may have the opportunity to work remotely two days per week, subject to approval.

Responsibilities

Manage and maintain calendars for multiple attorneys, including meetings, appointments, deadlines, and travel arrangements.

Coordinate both in-person and virtual meetings.

Assist with legal pleadings, presentations, summaries, and electronic filings.

Maintain accurate electronic and paper filing systems.

Maintain and update attorney contacts and professional information.

Circulate conflict-check emails and monitor responses.

Assist with opening new matters and preparing engagement letters.

Record attorney time entries accurately and meet required deadlines.

Assist with the monthly client billing process.

Prepare check requests for expenses and travel reimbursements.

Maintain Excel tracking documents for reimbursement submissions.

Draft and type correspondence, memoranda, charts, tables, and other documents.

Proofread documents for spelling, grammar, formatting, accuracy, and consistency.

Format legal documents and convert PDFs to Word documents.

Create Tables of Contents and Tables of Authorities.

Maintain records of attorney professional memberships, bar associations, and related activities.

Prepare news and regulatory update emails for attorneys.

Conduct occasional research and administrative projects.

Provide backup receptionist coverage when needed.

Maintain strict confidentiality of attorney, client, and firm information.

Qualifications

Required

Strong experience supporting attorneys in a law firm or professional services environment.

Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.

Excellent written and verbal communication skills.

Exceptional attention to detail and organizational skills.

Ability to manage multiple attorneys, deadlines, and competing priorities.

Ability to work independently with minimal supervision.

Strong proofreading and document-formatting skills.

Ability to maintain confidentiality and handle sensitive information.

Strong work ethic and willingness to take ownership of responsibilities.

Preferred

10–15 years of law firm experience.

Bachelor's degree preferred; equivalent law firm/professional services experience may substitute.

Experience with NetDocuments or similar document management systems.

Experience with Salesforce.

Experience with legal timekeeping and expense systems such as LMS.

Experience with legal filings, pleadings, Tables of Contents, and Tables of Authorities.

Ideal Candidate

The ideal candidate is a senior-level legal administrative professional who has spent several years supporting attorneys in a law firm environment.

They should be:

Highly organized and detail-oriented.

Comfortable supporting multiple attorneys simultaneously.

Strong with Microsoft Word, Outlook, and Excel.

Experienced with legal documents, filings, billing, and attorney timekeeping.

Excellent at proofreading and document formatting.

Comfortable handling confidential client and legal information.

Able to prioritize competing deadlines without constant supervision.

Professional, dependable, and proactive.

Comfortable working in a collaborative law-firm environment.

Simple Explanation of the Job

This person will essentially be the administrative right hand for several attorneys.

They will keep attorneys' calendars organized, schedule meetings and travel, prepare and format legal documents, help with filings and billing, track attorney time and expenses, manage files, and make sure important administrative deadlines are handled correctly.

This is best suited for someone who already understands how a law firm operates and can step in with minimal training.

Screening Questions

Do you have at least 5 years of experience providing administrative support in a law firm or professional services environment?
☐ Yes ☐ No

Do you have 10+ years of law firm administrative experience?
☐ Yes ☐ No

Are you highly proficient with Microsoft Word, Outlook, and Excel?
☐ Yes ☐ No

Do you have experience supporting multiple attorneys with calendar management, document preparation, deadlines, and travel coordination?
☐ Yes ☐ No

Do you have experience with legal document formatting, electronic filings, proofreading, and converting PDFs to Word?
☐ Yes ☐ No

Do you have experience with legal billing and attorney timekeeping?
☐ Yes ☐ No

Are you comfortable working in Washington, DC and transitioning to a hybrid schedule after completing training?
☐ Yes ☐ No

Are you comfortable with a salary range of $75,000–$90,000?
☐ Yes ☐ No