Legal Secretary

Legal Secretary

Location: Oakland, CA 94607

Client: Kazan, McClain, Satterley & Greenwood, A Professional Law Corporation

Website: www.kazanlaw.com

Salary: upto $65,000

About the Client

Kazan, McClain, Satterley & Greenwood is a nationally recognized law firm that has represented individuals affected by asbestos-related illnesses, particularly mesothelioma, since 1974. The firm specializes in asbestos litigation and works to support individuals and families seeking justice and compensation.

The firm offers a comprehensive benefits package, including health, dental, vision, and life insurance, retirement savings, disability and long-term care coverage, flexible spending accounts, and parking or commuter benefits.

Job Summary

The Legal Secretary will provide administrative and legal support to attorneys and litigation teams. The role involves preparing and filing legal documents, managing case files and calendars, coordinating deadlines, conducting research, and communicating with attorneys, clients, courts, and other relevant parties.

The ideal candidate has prior experience working in a law firm, strong organizational skills, excellent written and verbal communication, and the ability to manage multiple tasks while meeting strict deadlines.

Responsibilities

Prepare, edit, file, and serve legal documents, including motions, pleadings, and other litigation materials.

Ensure court filings and legal documents meet applicable requirements and deadlines.

Maintain case files, organize documents, and request case-related records as needed.

Track court actions and follow up with attorneys and paralegals to ensure appropriate next steps are completed.

Manage calendars, monitor deadlines, and help coordinate litigation schedules.

Answer department phone calls, take messages, and direct inquiries to the appropriate team members.

Conduct online and computer-based research related to cases.

Prepare charts, summaries, and other case-related materials.

Attend meetings, take notes, and provide administrative support as needed.

Provide backup coverage for other legal secretaries and assist with additional duties as assigned.

Qualifications

Previous experience working in a law firm, preferably in a litigation support role.

College degree or equivalent professional experience.

Excellent written and verbal communication skills.

Strong word processing and document preparation skills.

Proficiency with Microsoft Office Suite and familiarity with document management systems.

Experience with Best Authority or similar legal document formatting software is preferred.

Strong online research and computer skills.

Ability to work independently with minimal supervision.

Excellent organization, attention to detail, and time management skills.

Ability to manage multiple priorities and meet strict, time-sensitive deadlines.

Spanish language proficiency is a plus but not required.

Ideal Candidate

The ideal candidate is an experienced legal secretary who understands law firm procedures and has hands-on experience supporting attorneys in litigation matters.

They should be comfortable preparing court documents, managing legal calendars, coordinating filings, and keeping case records organized. The candidate must be detail-oriented, dependable, proactive, and able to work efficiently in a deadline-driven legal environment.

Preferred background:

Experience supporting litigation attorneys in a law firm.

Familiarity with court filing procedures and litigation documents.

Experience managing multiple cases, calendars, and deadlines.

Strong Microsoft Office and legal document formatting skills.

Ability to work collaboratively with attorneys, paralegals, and administrative staff.

Simple Explanation of the Job

This person helps lawyers stay organized and ensures their cases move forward smoothly. They prepare and file court paperwork, organize case documents, track important dates, answer phone calls, and remind the legal team about upcoming deadlines.

In simple terms, the Legal Secretary handles the paperwork, scheduling, and administrative tasks that allow attorneys to focus on their legal cases.

Screening Questions

How many years of experience do you have working as a Legal Secretary or Legal Assistant in a law firm?

Do you have experience supporting litigation attorneys and preparing or filing court documents?

Are you familiar with court filing procedures, legal calendars, and tracking case deadlines?

Which legal software and document management systems have you used?

Are you comfortable managing multiple tasks independently in a deadline-driven environment?

Are you able to work in Oakland, CA, and what are your salary expectations?